Draft an AGM agenda
Structure an inclusive and legally sound annual general meeting agenda.
When to use this prompt
Reach for this prompt when you need to structure an inclusive and legally sound annual general meeting agenda. It's designed for CEO, Board chair, Governance lead. Typically used within Governance work.
How to use it
- 1
Gather your inputs
You'll need: Association name, AGM date, Key decisions to be taken.Nice to have: Time available, Special resolutions. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Draft a 90-minute AGM agenda for {{association_name}} on {{date}}. Key decisions: {{decisions}}. Include welcome, quorum, minutes, reports, elections, resolutions, Q&A, close. Add timings.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
What good output looks like
A timed AGM agenda with clear decision points.
Human review checklist
Tick each before you send or publish the output.
Why this prompt works
Structured agendas make governance approachable for lay trustees and members.
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