Prompt library
284 prompts
Each card has a template, a human-review checklist, safeguards and a note on why the prompt works. Filter to what fits your work today.
Browse by Vision 2030 pillar
AGM announcement
Warm, clear invitation to the AGM.
AI use transparency note for participants
Tell participants when AI helped shape something.
Alt-text for a batch of photos
Accessible alt-text at scale.
Annual content calendar outline
When to use: at the start of the year, or before a strategy refresh. How to use: give AI your key programmes, campaigns, and reporting moments — get a 12-month calendar aligned to Vision 2030 pillars.
Annual report plan
Plan an annual report that people actually read.
Association tone of voice guide
Draft a short tone-of-voice guide for the team.
Blog post outline
Outline a blog before writing it.
Community newsletter plan
Plan a monthly community newsletter.
Crisis holding statement
A 24-hour holding statement for a serious incident.
Crisis key-messages grid
When to use: when something has gone wrong and you have hours, not days. How to use: give AI the facts (never speculation) and your primary audiences — get a message grid that stays honest under pressure.
Email signature standard
Set a consistent, accessible email signature.
Event flyer copy
Punchy flyer copy for print and social.
Facebook post caption
Community-focused Facebook post.
Incident public statement
Draft a public statement for an incident.
Instagram caption
Instagram caption with alt-text.
LinkedIn post caption
A professional, human LinkedIn post.
Membership renewal comms
Draft a renewal message that respects members.
Mission story bank setup
Build an ethical story bank.
Mission Week plan
Plan a movement Mission Week for staff and members.
Newsletter section
One clear section for the monthly email.
Photo consent process
Design consent that protects members.
Polish a beneficiary testimonial
Tidy a testimonial without changing its voice.
Press release draft
Standard press release with hooks that land.
Short-video script beats
30-second social video script.
Social media content calendar
Plan a month of content.
Social post batch from one story
When to use: after you've got one great story with consent, and want to make it work across channels. How to use: paste the story text and ask for a batch across platforms, with tone and length tuned per platform.
Story interview guide for a participant
When to use: before interviewing a participant, volunteer or staff member for a story. How to use: give AI what you're hoping to learn and any sensitivities — get open, non-leading questions.
Testimonial consent form draft
When to use: whenever you plan to use a real person's words or image beyond a single social post. How to use: give AI the type of story and where it'll be used — get a plain-English consent form.
Community open day plan
Plan an open day that reaches new people.
Draft a community event communications plan
Create a short comms plan for a local YMCA event.
Holiday hunger programme
Design a school-holiday food and activity offer.
Prepare a funding application outline
Draft a first-pass outline of a funding application from a programme concept.
Summarise an impact report
Turn a long impact report into a plain-language summary for supporters.
Write a volunteer role description
Draft a warm, honest volunteer role description that reflects reality.
1-to-1 digital skills plan
A personalised digital skills plan for a resident, participant or volunteer.
Design a loneliness programme
Create a programme reducing social isolation.
Digital inclusion clinic
Plan a drop-in helping people get online.
Food insecurity response
Design a dignified food support offer.
Housing conversation preparation
Help a housing worker prepare for a difficult first conversation with a new resident.
Housing signposting guide
Create a clear guide to local housing help.
Men's mental health programme
Design a men's wellbeing offer that people actually attend.
Mental health first aid session plan
Plan a session for peer supporters.
Physical activity for underserved groups
Design an inclusive activity offer.
Recruitment inclusion review
When to use: annually, or when a hiring round hasn't attracted a diverse pool. How to use: give AI your recent hiring numbers (anonymised) and ask for likely friction points.
Safeguarding refresher outline
When to use: annually, and after any incident that revealed a gap. How to use: give AI what's new or newly relevant and the audience — get a session outline. Never replaces statutory training.
Suicide-safer communications
Review comms for suicide-safe messaging.
Support for young carers
Design a young carer support offer.
Action tracker prompt
Extract and format actions from a meeting.
Annual board effectiveness review
When to use: once a year, ideally led by an independent facilitator. How to use: give AI your board structure and last year's themes — get a review framework that surfaces real feedback.
Annual report section draft
Draft one section of the annual report.
Audit governance policies for gaps
Identify missing or outdated policies.
Board away day design
Plan a productive board away day.
Board diversity recruitment plan
Plan trustee recruitment beyond the usual networks.
Board paper summary
Cover-page summary for any board paper.
CEO report to the board
Draft a focused, honest CEO update.
Committee terms of reference
Draft ToR for a governance sub-committee.
Complaints handling policy
Handle complaints with care and rigour.
Conflict of interest guidance for board
When to use: at the start of the trustee year, or when a specific COI has come up. How to use: give AI a fictional COI scenario and ask for a decision framework — never paste identifiable trustee details.
Crisis communications holding statement
Draft a short, human, non-defensive holding statement for a live incident.
Draft an AGM agenda
Structure an inclusive and legally sound annual general meeting agenda.
Meeting minutes cleanup
Turn rough minutes into a clean record.
Open data / transparency policy
Decide what to publish openly.
Policy plain-English rewrite
Rewrite a policy so people actually read it.
Refresh the association risk register
Update strategic and operational risks with clear owners.
Reserves policy review
Review and update the reserves policy.
Risk register review prompt
Facilitate a quarterly risk review.
Run a board skills audit
Map trustee skills against strategic needs.
Safeguarding culture audit
Audit culture, not just policy.
Set up a conflict of interest register
Design and populate a live register.
Stakeholder map draft
Map who matters and how to engage them.
Summarise a board paper in plain English
Turn a long committee paper into a clear one-page summary for trustees and staff.
Trustee induction pack
A first-90-days pack for a new trustee.
Trustee recruitment advert
Advert that attracts trustees you actually want.
Trustee recruitment pack
Draft a trustee recruitment pack that welcomes the right people and is honest about the role.
Trustee recruitment pack outline
When to use: when you have 1–3 board vacancies to fill. How to use: give AI the gaps you've identified (skills, lived experience, community links) — get a warm, honest recruitment pack outline.
Whistleblowing process
Make raising concerns actually safe.
Create a board briefing note
Turn operational detail into a clear briefing for governance decision-makers.
Develop a board decision matrix
Help a board weigh a decision against explicit criteria.
Review a policy for clarity and completeness
Get a plain-language critique of an existing policy document.
Access audit for a programme
Review a programme for who is missing.
Advocacy briefing note for a local decision maker
Draft a two-page briefing note to influence a specific local decision.
Brief for an MP or local politician meeting
Prepare a 15-minute conversation with a decision maker.
Draft a public consultation response
Contribute the YMCA voice to a government consultation.
Draft an EDI action plan
Create a locally-grounded equity, diversity and inclusion plan.
Hate incident response plan
Prepare for responding to a hate incident affecting members.
Inclusive language check
Review copy for language that includes.
Language access plan
Plan how the association meets language needs.
Newcomer welcome plan
Welcome new arrivals to a community.
Story consent for advocacy
Get consent for stories used in advocacy.
Welsh-language services plan
Plan bilingual services for a Welsh community.
Youth rights plain-English explainer
Explain a right or protection to young people directly.
Brief for an external evaluator
Commission an external evaluation well.
Capture a story of change ethically
Interview a participant with dignity.
Case study from notes
Turn session notes into a shareable case study.
Define outcome indicators
Choose measurable indicators for a programme outcome.
Design a participant feedback loop
Set up a feedback system where participants know their input actually moved something.
Design a safeguarding training scenario
Create a realistic, non-triggering safeguarding scenario for staff training.
Design a theory of change workshop
Plan a half-day theory of change session for a new or refreshed programme.
Ethical data collection consent
Consent forms that people actually understand.
Evaluation question set
Design the questions before the tools.
Focus group discussion guide
Design a semi-structured focus group.
Impact report narrative section
Draft the narrative for an annual impact report — humane, honest, and specific.
Monitoring, evaluation and learning plan
Draft a MEL plan for a new programme.
Outcome statement drafts
Turn activity ideas into outcome statements.
Participant-facing evaluation summary
Share findings with participants.
Quarterly learning review
Reflect on what the team learned this quarter.
Theory of Change one-pager
One-page ToC in plain English.
Outcome measures shortlist
When to use: at the start of a programme cycle, before you commit to reporting. How to use: give AI your desired outcomes and capacity constraints — get 3–5 measures you can actually collect.
Participant consent form (plain English)
When to use: when adults or over-13 young people are joining a programme where data or stories will be collected. How to use: describe the programme, what data you'll collect and why — get a consent form written in plain English.
Programme logic model
When to use: at the design stage of a new programme, or when re-focusing an existing one. How to use: give AI the problem, the participants and the resources — get inputs → activities → outputs → outcomes → impact.
Programme pause / close decision brief
When to use: when a programme's numbers are consistently below plan and the honest conversation is due. How to use: give AI the data (never named participants) and ask for a decision brief.
Apprenticeship scheme within the YMCA
Design an internal apprenticeship offer.
Employability workshop
A short employability session for young people.
Peer mentoring programme
Design a peer mentoring scheme.
Rewrite a role description to feel meaningful
Rewrite a job or volunteer role description so it lands with the right people.
Cross-association collaboration proposal
Propose a collaboration between YMCAs.
Map local partners for a new programme
Identify potential local partners for a new or expanding programme, and how to approach them.
13-week cashflow scenario
When to use: when a large grant is delayed, a new cost has appeared, or you're heading into a lean season. How to use: give AI your opening cash position, expected receipts, and unavoidable payments — ask for base, downside and upside scenarios.
Accessibility audit prompt
Walk a building or service against basics.
Appeal email variants
Three A/B/C variants of a fundraising email.
Association AI usage policy
Set out how staff may use AI tools.
Board finance pack summary
Summarise the finance pack for time-poor trustees.
Budget narrative draft
Turn a spreadsheet into a readable budget story.
Case-for-support paragraph
A punchy paragraph for a bid or pitch.
Choose an operational tool
Compare tools for a specific team task.
Complaint response draft
A calm, fair first response to a complaint.
Compliance calendar for the year
Map regulatory and reporting deadlines.
Corporate partnership outreach email
Open a conversation with a local employer.
Crisis decision log template
Log decisions and rationale in a live incident.
Cross-service cost share
Design a fair cost-sharing rule across programmes.
CSV column mapping helper
Map messy incoming columns to your schema.
Cyber incident response plan
Plan for a cyber breach affecting the association.
Data minimisation review
Cut the data you don't need.
Data protection basics for the team
Design a short DP training for staff and volunteers.
Data subject request triage guide
When to use: when a subject access request (SAR) or data deletion request lands. How to use: give AI the request type and any deadline — get a triage checklist. Never paste personal data.
Donor segmentation note
Segment the donor list for a smarter appeal.
Donor thank-you letter
Thank a donor in a way they'll remember.
Emergency communications tree
Set up a rapid contact tree for a crisis.
Energy and carbon review brief
When to use: yearly, especially as energy costs move. How to use: give AI your building types and current bills — get a review brief pointing to the highest-value interventions.
Event risk assessment starter
When to use: 3–4 weeks before any event with >30 attendees or under-18s. How to use: give AI the event details and site — get a first-draft risk assessment you complete with your safety lead.
Expense policy reminder email
Nudge staff on expense claims without lecturing.
FAQ generation for a service
Turn common questions into a public FAQ.
Front-desk welcome script
Consistent, warm front-desk script.
Funder research brief
Summarise a potential funder in one page.
Grant report outline
Structure a mid-year grant report.
Grant spend report outline
Structure a report to a funder on how their money was spent.
Invoice chase email
Chase an overdue invoice professionally.
IT policy in plain English
When to use: when a technical policy (password, MFA, BYOD, data retention) needs to be understood and followed by non-technical staff. How to use: paste the policy and ask AI to rewrite it in plain terms with clear "what you must do" bullets.
KPI dashboard for the CEO
Design a simple KPI dashboard.
Legacy stewardship message
Warm, dignified message to a legacy pledger.
Letter of enquiry draft
Test the water with a funder in under 400 words.
Lost property notice
Simple, kind lost property notice.
Mail-merge template
Personalised mass email done properly.
Maintenance priority list
When to use: at the start of the financial year, or after a facilities inspection. How to use: paste your maintenance list — get it prioritised by safety, service impact and cost.
Meeting agenda quality check
When to use: before you send a meeting invite for anything longer than 30 minutes. How to use: paste your draft agenda and ask AI to critique it — does it have decisions, owners, and time boxes?
Meetings hygiene reset
Fewer, better meetings.
Membership renewal email
Warm, personal renewal nudge.
Monthly management accounts commentary
When to use: at month-end, once the numbers are in but before the finance meeting. How to use: paste the variance columns anonymised of any personal information, and ask AI to write plain-English commentary that a non-finance trustee can follow.
New tool adoption brief
When to use: before rolling out a new system (case management, HR platform, booking tool). How to use: give AI the tool, who'll use it and why — get a rollout brief that isn't just training.
Partial VAT recovery explainer
When to use: before a finance committee where charitable VAT recovery is a topic. How to use: paste your partial exemption approach and ask AI to explain it in plain terms — never as tax advice.
Partnership MoU
Draft a memorandum of understanding with a partner.
Password hygiene reminder
Nudge on passwords and MFA without shaming.
Petty cash guidance note
One-page rules for handling petty cash.
Phishing awareness reminder
Practical phishing spotter's guide.
Procurement comparison table
Compare quotes fairly and transparently.
Quarterly operations review
Structure a leadership team quarterly review.
Reserves policy draft
When to use: when your reserves policy is over 3 years old or auditors have flagged it as thin. How to use: give AI your current risk profile and cost base — ask for a policy that names a target range and the reasoning.
Reserves policy in plain English
Explain why the reserves policy is what it is.
Restricted fund position explainer
When to use: quarterly, when explaining restricted vs unrestricted balances to a board that isn't finance-fluent. How to use: paste the fund balances with purpose and end date — AI turns them into a plain-English update.
Room booking confirmation
Clear confirmation reduces no-shows.
Simple cost-of-service breakdown
When to use: to answer "what does one hour of this service actually cost?" for a funder, a trustee, or a service redesign. How to use: give AI staff time, facility use and materials — ask for a per-participant and per-hour breakdown, with assumptions stated.
Simple SOP writer
Turn tribal knowledge into a repeatable SOP.
Small-trust bid checklist
Package a small-trust bid in an afternoon.
Spreadsheet cleaning instructions
Give AI or a colleague clear cleaning rules.
Supplier briefing document
When to use: when engaging a new supplier for a project (design, IT, training, consultancy). How to use: give AI the outcome, budget, timeline and constraints — get a supplier brief that's honest about scope.
Supplier due diligence
Check a new supplier against values and law.
Technical incident post-mortem
When to use: after a system outage, data loss scare, or security event. How to use: paste your timeline of what happened and what was done — never share credentials or personal data — and ask for a blameless post-mortem.
Three-scenario finance model
Model best/base/worst for the year.
Timetable change notice
Announce a timetable change without upset.
Variance commentary
Explain the gap between budget and actuals.
Waiting list fairness policy
Manage a waiting list fairly.
Weekly prompt review huddle
A 30-minute team huddle to review AI use.
Year-end finance checklist
A month-by-month countdown to year end.
1:1 meeting agenda
Prepare a purposeful 1:1 agenda with your team member.
30-60-90 day onboarding checklist
Build a phased onboarding plan for a new starter.
Burnout signals check-in
A team check-in for burnout signs.
Case for paying the real living wage
Draft a trustee case for wage uplift.
DBS / PVG renewal reminder
Nudge staff and volunteers to renew safeguarding checks.
Design a staff wellbeing survey
Create a short, honest staff feedback survey.
Exit interview guide
Run a fair, useful exit conversation.
Half-day team workshop plan
When to use: when the team needs a real conversation — culture, priorities, a hard year ahead. How to use: give AI the purpose, size, and time — get a workshop plan that's more than a slide deck.
Inclusive job description
When to use: when advertising a new role, especially in an area you struggle to attract diverse applicants. How to use: give AI the role, the essential outcomes (not tasks), and hard constraints — ask for a description that removes gatekeeping requirements.
Individual staff development plan
Draft a growth plan tied to mission.
Interview question set for a role
Generate a balanced interview panel question set with scoring guidance.
Job description: youth worker role
Draft a clear, inclusive job description grounded in YMCA values.
Leaver exit interview guide
When to use: whenever a staff member or long-term volunteer leaves — especially if they're leaving sooner than you hoped. How to use: give AI the role and how long they were with you — get warm, open questions that surface real reasons.
Leaver handover template
Capture what a departing colleague knows.
Line manager 1:1 agenda template
When to use: every fortnight with each direct report. How to use: give AI the role and any live threads — get a repeatable agenda that isn't just a task update.
Meaningful exit interview
Design an exit conversation that learns, not defends.
One-to-one meeting template
A humane, useful line manager 1:1.
Personal volunteer thank you
A specific, non-generic thank-you message.
Probation review conversation guide
When to use: 1–2 weeks before a 3-month or 6-month probation review. How to use: give AI what's working and where you have concerns — get a conversation structure that names both without ambushing.
Probation review notes
Turn 1:1 notes into a structured probation review.
Purpose-led job description
Rewrite a JD so the mission is the first thing you feel.
Reference request letter
Draft a compliant reference request email.
Refresh a tired volunteer role
Redesign a role that isn't attracting people.
Staff code of conduct
A code that helps decisions, not just judges them.
Staff or volunteer recognition message
Write a specific, genuine thank-you.
Staff pulse survey design
Design a short, honest staff survey.
Structured interview question set
When to use: before every panel interview. How to use: give AI the job description and the 3 things the panel most wants to test — get a consistent set of behavioural questions with follow-ups.
Training needs analysis outline
Design a lightweight team TNA.
Volunteer agreement template
A clear, warm volunteer agreement.
Volunteer appreciation programme plan
When to use: at the start of the year — not just at volunteer week. How to use: give AI your volunteer numbers and current appreciation activity — get a year-round plan.
Volunteer onboarding flow
Design a warm, safe onboarding journey.
Volunteer recognition programme
Design a recognition scheme.
Volunteer role boundaries note
When to use: when a volunteer is starting to do what's really a paid staff job, or vice versa. How to use: give AI the role and where the drift is happening — get a note that names the drift and resets kindly.
Workload check-in template
When to use: when a team member is showing signs of overload, or before a busy season. How to use: give AI what you've noticed — not who they are — and get a conversation template that opens the topic without triggering defensiveness.
90-minute youth session plan
Plan a classic 90-minute youth session.
Create a programme theory of change
Draft a theory of change linking activities to outcomes and impact.
Family programme design
Design a programme welcoming whole families.
Incident debrief prompt set
Guide a fair team debrief after an incident.
Neurodiversity-friendly session
Adapt a session to be neurodiversity-affirming.
Participant agreement / group ground rules
Co-create ground rules with a group.
Participant charter
What people can expect from the YMCA.
Participant welcome pack
Welcome new participants to a programme.
Partnership meeting agenda
Agenda for a working meeting with a partner.
Prepare a pilot programme plan
Design a small, well-scoped pilot before full launch.
Programme feedback survey
Short survey that participants actually finish.
Referral letter to a partner service
Refer a participant with dignity.
Review programme accessibility
Check whether a programme is genuinely accessible to intended participants.
Risk assessment starter
First-draft risk assessment for a session or trip.
Rota-change comms message
Communicate a rota change without drama.
Safeguarding referral drill
Practice a referral scenario with the team.
Safeguarding scenario walk-through (low-risk)
Team training scenario with no real details.
Safeguarding when subcontracting
Assure safeguarding through a delivery partner.
Service blueprint of a programme
Map front stage and back stage.
Service user personas
Draft empathetic, evidence-based personas.
Succession for community-led groups
Plan continuity for a volunteer-led group.
Turn a community need into a programme concept
Move from a general community need to a testable programme idea.
Volunteer role description
A clear, welcoming volunteer role description.
Weekly programme schedule
Design a balanced weekly programme.
Youth session plan
A one-hour session with clear learning outcomes.
Improve a prompt I have written
Get a critique and a stronger version of a prompt you already drafted.
Summarise a long document for a specific audience
Get an audience-aware summary of a report, minutes or policy.
Community fundraising event plan
Plan a community-anchored fundraiser.
Compelling case for support
Draft a case for support document.
Corporate partnership pitch
Draft a mission-aligned corporate partnership proposal.
Donor thank-you that donors remember
Warm, specific donor acknowledgement.
First draft of a funding bid narrative
Draft a compelling narrative for a grant application, grounded in your community and priorities.
Legacy giving conversation
Have a sensitive first legacy conversation.
Legacy/bequest handling policy
Set out how the association handles legacies.
Major donor first-approach plan
Plan the first meeting with a potential major donor.
Trust and foundation application
Draft a trust application section by section.
Volunteer recruitment social post
Short, warm social posts to recruit volunteers for a specific role.
Case for support draft
When to use: before writing any major bid or campaign, once a year. How to use: give AI the problem, your evidence, the ask and the difference funding makes — get a working case for support you edit and reuse.
Donor segmentation note
When to use: at the start of the fundraising year, or before a big appeal. How to use: give AI your donor data summary (never individual records) and ask for segments with treatments.
Stewardship call script for a mid-level donor
When to use: after a gift of £500–£5000, or after a lapsed donor returns. How to use: give AI the donor's giving history in general terms — get a warm phone call structure with prompts.
Trust and foundation shortlist brief
When to use: when scoping a new fundraising area. How to use: give AI your programme description and geographic focus — get a briefing on the type of trusts to research (not specific names, which you must verify).
Align our strategy with Vision 2030
Test whether your local strategy speaks to the four global Pillars of Impact.
Association-level theory of change
Draft a theory of change for the whole YMCA.
Create a strategy on a page
Turn scattered priorities into a single-page strategy your board and staff can act on.
Develop annual organisational priorities
Convert a multi-year strategy into a small number of priorities for the coming year.
Executive succession plan
Plan for leadership continuity in the association.
Facilitate a SWOT workshop
Run a strengths / weaknesses / opportunities / threats session.
Frontline listening tour
Design a CEO listening tour of frontline staff.
Mission alignment check for an opportunity
Test a new opportunity against mission.
Mission drift check
Test whether a growing programme still fits.
Prepare for a merger conversation
Get ready for exploratory talks with a partner YMCA.
Carbon footprint baseline
Establish an association's carbon baseline.
Cycle-and-walk-to-YMCA campaign
Encourage active travel for staff and members.
Design a low-carbon event
Plan an event that models sustainability.
Energy audit for a YMCA site
Plan a practical site energy audit.
Facilitate a youth climate conversation
Run a session where young people shape the response.
Green procurement policy
Set procurement rules that lower carbon and support local.
Sustainability audit for a YMCA site
Question set to run a light-touch sustainability audit on a YMCA building or programme.
Cymraeg / Welsh-language draft
Draft a communication in Welsh (Cymraeg) for review by a Welsh-speaking colleague.
Participant council setup
Set up an ongoing participant voice body.
Plan a youth voice consultation
Design a 90-minute session for young people to shape a decision that affects them.
Young leaders programme design
Design a programme growing young leaders.
Youth panel terms of reference
Set up a youth panel that influences decisions.
Analyse youth feedback without losing minority views
Summarise feedback while preserving perspectives that might otherwise be lost.
Close the feedback loop with participants
Tell participants what you heard and what changed as a result.
Design a youth listening session
Plan a session that surfaces young people's views without leading them.
Develop a youth-friendly survey
Create a short survey young people will actually complete honestly.