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Prompt library

What are you trying to do?

286 ready-to-use prompts, each with safeguards and a human-review checklist.

286 matches

Movement Strengthening

AGM announcement

Warm, clear invitation to the AGM.

Governance leadComms lead
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Movement Strengthening

Annual report plan

Plan an annual report that people actually read.

Comms leadCEO
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Movement Strengthening

Blog post outline

Outline a blog before writing it.

Comms lead
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Movement Strengthening

Crisis holding statement

A 24-hour holding statement for a serious incident.

Comms leadCEO
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Movement Strengthening

Crisis key-messages grid

A four-column message grid that stays honest under pressure.

CEOComms lead
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Movement Strengthening

Email signature standard

Set a consistent, accessible email signature.

Comms lead
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Movement Strengthening

Event flyer copy

Punchy flyer copy for print and social.

Comms lead
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Movement Strengthening

Facebook post caption

Community-focused Facebook post.

Comms lead
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Movement Strengthening

Incident public statement

Draft a public statement for an incident.

Comms leadCEO
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Movement Strengthening

Instagram caption

Instagram caption with alt-text.

Comms lead
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Movement Strengthening

LinkedIn post caption

A professional, human LinkedIn post.

Comms leadCEO
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Resource development

Membership renewal comms

Draft a renewal message that respects members.

FundraisingComms lead
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Movement Strengthening

Mission Week plan

Plan a movement Mission Week for staff and members.

Comms leadCEO
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Movement Strengthening

Newsletter section

One clear section for the monthly email.

Comms lead
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Just World

Photo consent process

Design consent that protects members.

Safeguarding leadComms lead
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Movement Strengthening

Press release draft

Standard press release with hooks that land.

Comms lead
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Community Wellbeing

1-to-1 digital skills plan

A personalised digital skills plan for a resident, participant or volunteer.

Youth workerSupport worker
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Community Wellbeing

Community open day plan

Plan an open day that reaches new people.

Programme leadVolunteer coordinator
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Community Wellbeing

Digital inclusion clinic

Plan a drop-in helping people get online.

Digital leadVolunteer coordinator
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Community Wellbeing

Holiday hunger programme

Design a school-holiday food and activity offer.

Programme lead
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Community Wellbeing

Housing conversation preparation

Help a housing worker prepare for a difficult first conversation with a new resident.

Housing workerSupport worker
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Community Wellbeing

Housing signposting guide

Create a clear guide to local housing help.

Housing workerYouth worker
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Community Wellbeing

Men's mental health programme

Design a men's wellbeing offer that people actually attend.

Programme leadWellbeing lead
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Just World

Safeguarding refresher outline

A 90-minute refresher outline with scenarios and reporting reminders.

Safeguarding leadHR lead
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Community Wellbeing

Summarise an impact report

Turn a long impact report into a plain-language summary for supporters.

Comms leadFundraising
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Movement Strengthening

Action tracker prompt

Extract and format actions from a meeting.

Governance leadManager
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Movement Strengthening

Board away day design

Plan a productive board away day.

Board chairCEO
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Movement Strengthening

Board paper summary

Cover-page summary for any board paper.

CEOGovernance lead
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Movement Strengthening

Complaints handling policy

Handle complaints with care and rigour.

Governance leadCEO
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Movement Strengthening

Create a board briefing note

Turn operational detail into a clear briefing for governance decision-makers.

CEOProgramme lead
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Movement Strengthening

Draft an AGM agenda

Structure an inclusive and legally sound annual general meeting agenda.

CEOBoard chair
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Movement Strengthening

Meeting minutes cleanup

Turn rough minutes into a clean record.

Governance lead
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Movement Strengthening

Policy plain-English rewrite

Rewrite a policy so people actually read it.

Governance leadHR lead
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Movement Strengthening

Run a board skills audit

Map trustee skills against strategic needs.

Board chairGovernance lead
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Movement Strengthening

Stakeholder map draft

Map who matters and how to engage them.

CEOStrategy lead
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Movement Strengthening

Trustee induction pack

A first-90-days pack for a new trustee.

Governance lead
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Movement Strengthening

Trustee recruitment advert

Advert that attracts trustees you actually want.

Governance leadBoard chair
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Movement Strengthening

Trustee recruitment pack outline

A six-page trustee recruitment pack outline — warm, and honest about the role.

Chair of trusteesCEO
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Movement Strengthening

Whistleblowing process

Make raising concerns actually safe.

Governance leadCEO
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Just World

Draft an EDI action plan

Create a locally-grounded equity, diversity and inclusion plan.

CEOEdi lead
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Just World

Hate incident response plan

Prepare for responding to a hate incident affecting members.

CEOSafeguarding lead
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Just World

Inclusive language check

Review copy for language that includes.

Comms leadProgramme lead
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Just World

Language access plan

Plan how the association meets language needs.

CEOOps lead
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Just World

Localise & culturally adapt a document

Translate and adapt a document into another movement language, flagging what to human-check.

Comms leadProgramme lead
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Just World

Newcomer welcome plan

Welcome new arrivals to a community.

Programme lead
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Learning & impact

Case study from notes

Turn session notes into a shareable case study.

Programme leadComms lead
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Learning & impact

Define outcome indicators

Choose measurable indicators for a programme outcome.

M&E leadProgramme lead
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Learning & impact

Design a participant feedback loop

Set up a feedback system where participants know their input actually moved something.

Programme leadOps lead
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Learning & impact

Impact report narrative section

Draft the narrative for an annual impact report — humane, honest, and specific.

CEOComms lead
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Learning & impact

Outcome measures shortlist

Three to five outcome measures you can actually collect.

Programme lead
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Learning & impact

Outcome statement drafts

Turn activity ideas into outcome statements.

Impact leadProgramme lead
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Learning & impact

Programme logic model

A logic model from inputs to impact, with assumptions and risks named.

Programme lead
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Meaningful Work

Employability workshop

A short employability session for young people.

Programme lead
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Movement Strengthening

Map local partners for a new programme

Identify potential local partners for a new or expanding programme, and how to approach them.

CEOProgramme lead
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Movement Strengthening

13-week cashflow scenario

Base, downside and upside cashflow scenarios, with cash-floor warnings.

Finance leadCEO
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Community Wellbeing

Accessibility audit prompt

Walk a building or service against basics.

Site managerProgramme lead
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Movement Strengthening

Board finance pack summary

Summarise the finance pack for time-poor trustees.

Finance lead
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Movement Strengthening

Budget narrative draft

Turn a spreadsheet into a readable budget story.

Finance leadCEO
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Community Wellbeing

Complaint response draft

A calm, fair first response to a complaint.

Member servicesManager
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Movement Strengthening

Cross-service cost share

Design a fair cost-sharing rule across programmes.

Finance lead
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Movement Strengthening

Data stocktake & strategy starter

Take stock of the data you hold, what you actually need, and the gap between.

CEOOps lead
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Sustainable Planet

Energy and carbon review brief

A tiered intervention brief with payback bands for your buildings.

Facilities managerSustainability lead
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Community Wellbeing

Event risk assessment starter

A first-draft event risk assessment for your safety lead to finish.

Facilities managerEvent lead
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Movement Strengthening

Invoice chase email

Chase an overdue invoice professionally.

Finance lead
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Movement Strengthening

IT policy in plain English

A technical policy rewritten into plain "what you must do" terms.

IT lead
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Movement Strengthening

Lost property notice

Simple, kind lost property notice.

Member services
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Movement Strengthening

Mail-merge template

Personalised mass email done properly.

Comms leadAdmin
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Sustainable Planet

Maintenance priority list

A maintenance list prioritised by safety, service impact and cost.

Facilities manager
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Meaningful Work

Meeting agenda quality check

A critique of your agenda plus a tighter rewrite, with decisions and owners.

CEOManager
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Movement Strengthening

New tool adoption brief

A one-page rollout brief that's more than training.

IT leadOps lead
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Movement Strengthening

Partnership MoU

Draft a memorandum of understanding with a partner.

CEOOps lead
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Movement Strengthening

Password hygiene reminder

Nudge on passwords and MFA without shaming.

IT leadManager
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Movement Strengthening

Petty cash guidance note

One-page rules for handling petty cash.

Finance leadSite manager
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Movement Strengthening

Reserves policy — first draft

A complete reserves policy draft with a target range and reasoning.

Finance leadChair of trustees
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Community Wellbeing

Simple cost-of-service breakdown

A per-participant and per-hour cost breakdown, with assumptions stated.

Finance leadProgramme lead
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Movement Strengthening

Simple SOP writer

Turn tribal knowledge into a repeatable SOP.

ManagerAdmin
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Movement Strengthening

Supplier briefing document

An honest supplier brief to send with an RFQ / RFP.

Ops lead
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Movement Strengthening

Supplier due diligence

Check a new supplier against values and law.

Ops leadFinance lead
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Movement Strengthening

Timetable change notice

Announce a timetable change without upset.

Member services
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Movement Strengthening

Variance commentary

Explain the gap between budget and actuals.

Finance lead
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Meaningful Work

1:1 meeting agenda

Prepare a purposeful 1:1 agenda with your team member.

Line managerTeam lead
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Community Wellbeing

DBS / PVG renewal reminder

Nudge staff and volunteers to renew safeguarding checks.

HR leadSafeguarding lead
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Meaningful Work

Half-day team workshop plan

A minute-by-minute workshop plan with facilitation notes.

CEOLine manager
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Meaningful Work

Inclusive job description

A shorter, warmer, lower-barrier job description.

HR leadHiring manager
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Meaningful Work

Leaver exit interview guide

An eight-question exit interview guide with confidentiality framing.

HR leadLine manager
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Meaningful Work

Leaver handover template

Capture what a departing colleague knows.

ManagerDeparting staff
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Meaningful Work

Personal volunteer thank you

A specific, non-generic thank-you message.

Volunteer coordinatorProgramme lead
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Meaningful Work

Probation review notes

Turn 1:1 notes into a structured probation review.

Line manager
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Meaningful Work

Purpose-led job description

Rewrite a JD so the mission is the first thing you feel.

HR leadLine manager
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Meaningful Work

Staff code of conduct

A code that helps decisions, not just judges them.

HR leadCEO
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Meaningful Work

Structured interview question set

Consistent behavioural questions with follow-ups and a 1–4 scoring guide.

HR leadHiring manager
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Meaningful Work

Volunteer onboarding flow

Design a warm, safe onboarding journey.

Volunteer coordinator
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Meaningful Work

Workload check-in template

A calm template that opens workload as a shared problem.

Line manager
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Meaningful Work

Confidence to speak or lead a group

A gentle prep-and-practice guide for a volunteer leading or presenting for the first time.

VolunteerYouth worker
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Community Wellbeing

Family programme design

Design a programme welcoming whole families.

Programme lead
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Community Wellbeing

Participant charter

What people can expect from the YMCA.

Programme lead
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Community Wellbeing

Participant welcome pack

Welcome new participants to a programme.

Programme lead
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Movement Strengthening

Partnership meeting agenda

Agenda for a working meeting with a partner.

Programme leadManager
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Learning & impact

Programme feedback survey

Short survey that participants actually finish.

Programme leadImpact lead
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Just World

Review programme accessibility

Check whether a programme is genuinely accessible to intended participants.

Programme leadYouth worker
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Community Wellbeing

Risk assessment starter

First-draft risk assessment for a session or trip.

Youth workerSite manager
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Movement Strengthening

Rota-change comms message

Communicate a rota change without drama.

Volunteer coordinatorManager
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Community Wellbeing

Safeguarding referral drill

Practice a referral scenario with the team.

Safeguarding leadStaff team
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Community Wellbeing

Service user personas

Draft empathetic, evidence-based personas.

Programme leadM&E lead
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Community Wellbeing

Sports coaching session plan

A coaching session plan with warm-up, skills, game and cool-down, adaptable by age and ability.

VolunteerYouth worker
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Meaningful Work

Volunteer role description

A clear, welcoming volunteer role description.

Volunteer coordinator
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Community Wellbeing

Youth session plan

A one-hour session with clear learning outcomes.

Youth worker
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Resource development

Appeal email variants

Three A/B/C variants of a fundraising email.

Fundraising
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Resource development

Case for support draft

A working case for support you edit and reuse across bids.

FundraisingCEO
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Resource development

Corporate partnership pitch

Draft a mission-aligned corporate partnership proposal.

Fundraising
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Resource development

Donor segmentation note

Donor segments with treatments, and warnings on small groups.

Fundraising
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Resource development

Donor thank-you letter

Thank a donor in a way they'll remember.

Fundraising
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Resource development

First draft of a funding bid narrative

Draft a compelling narrative for a grant application, grounded in your community and priorities.

FundraisingCEO
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Resource development

Funder research brief

Summarise a potential funder in one page.

Fundraising
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Resource development

Letter of enquiry draft

Test the water with a funder in under 400 words.

Fundraising
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Resource development

Prepare a funding application outline

Draft a first-pass outline of a funding application from a programme concept.

FundraisingProgramme lead
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Movement Strengthening

Volunteer recruitment social post

Short, warm social posts to recruit volunteers for a specific role.

Comms leadVolunteer coordinator
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Movement Strengthening

Create a strategy on a page

Turn scattered priorities into a single-page strategy your board and staff can act on.

CEOProgramme lead
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Movement Strengthening

Executive succession plan

Plan for leadership continuity in the association.

Board chairCEO
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Movement Strengthening

Facilitate a SWOT workshop

Run a strengths / weaknesses / opportunities / threats session.

CEOStaff team
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Movement Strengthening

Mission drift check

Test whether a growing programme still fits.

CEOTrustee
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Sustainable Planet

Green procurement policy

Set procurement rules that lower carbon and support local.

Ops leadFinance lead
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Community Wellbeing

Cymraeg / Welsh-language draft

Draft a communication in Welsh (Cymraeg) for review by a Welsh-speaking colleague.

Comms leadYouth worker
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Community Wellbeing

Design a youth listening session

Plan a session that surfaces young people's views without leading them.

Youth workerProgramme lead
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Community Wellbeing

Develop a youth-friendly survey

Create a short survey young people will actually complete honestly.

Youth workerComms lead
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Community Wellbeing

Participant council setup

Set up an ongoing participant voice body.

Programme leadYouth worker
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Community Wellbeing

Plan a youth voice consultation

Design a 90-minute session for young people to shape a decision that affects them.

Youth workerProgramme lead
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YMCA AI Adoption Toolkit

A practical library, guided context and safeguards so YMCA staff, volunteers and young leaders can use AI safely, confidently and locally.

Aligned with YMCA Vision 2030. Human review, always.

Toolkit

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This toolkit is in beta. Its content was created with AI assistance and may contain errors — review outputs carefully, use your judgement, and follow your organisation's policies.

© 2026 YMCA AI Adoption Toolkit

Adapt every prompt to your local YMCA.