Meaningful Work· Low risk

Leaver exit interview guide

When to use: whenever a staff member or long-term volunteer leaves — especially if they're leaving sooner than you hoped. How to use: give AI the role and how long they were with you — get warm, open questions that surface real reasons.

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When to use this prompt

Reach for this prompt when you need to when to use: whenever a staff member or long-term volunteer leaves — especially if they're leaving sooner than you hoped. How to use: give AI the role and how long they were with you — get warm, open questions that surface real reasons. It's designed for HR Lead, Line Manager. Typically used within People work.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Design an exit interview for {ROLE} who has been with us {TENURE}. 8 open questions covering: why now, what worked, what didn't, what would've kept them longer, culture / inclusion experience, safeguarding culture, one thing they'd change for their successor. Warm, non-defensive. Include a note that the conversation is confidential and will only be shared in aggregate.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

Role: Youth Worker\nTenure: 14 months

What good output looks like

An 8-question exit interview guide with confidentiality framing.

Why this prompt works

Elicits honest feedback while making confidentiality explicit.

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