Meaningful WorkHR leadLine manager

Leaver exit interview guide

An eight-question exit interview guide with confidentiality framing.

When to use

Whenever a staff member or long-term volunteer leaves.

Prompt template

0 placeholders

Design an exit interview for {ROLE} who has been with us {TENURE}. 8 open questions covering: why now, what worked, what didn't, what would've kept them longer, culture / inclusion experience, safeguarding culture, one thing they'd change for their successor. Warm, non-defensive. Include a note that the conversation is confidential and will only be shared in aggregate.

Replace each highlighted placeholder with real context. Keep names and safeguarding details out.

When to use this prompt

Reach for this prompt when you need to an eight-question exit interview guide with confidentiality framing. It's designed for HR lead, Line manager. Typically used within People work.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone.
4
Work through the checklist
Tick every item before you send, publish or act on the output.

Why this prompt works

Elicits honest feedback while making confidentiality explicit.

Worked example

Role: Youth Worker\nTenure: 14 months

What good output looks like

An 8-question exit interview guide with confidentiality framing.

Was this useful?