Maintenance priority list
When to use: at the start of the financial year, or after a facilities inspection. How to use: paste your maintenance list — get it prioritised by safety, service impact and cost.
When to use this prompt
Reach for this prompt when you need to when to use: at the start of the financial year, or after a facilities inspection. How to use: paste your maintenance list — get it prioritised by safety, service impact and cost. It's designed for Facilities Manager. Typically used within Facilities work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Prioritise the following maintenance items: {LIST}. Rank each by: safety criticality (must do / should do / could do), service impact (blocks activity / degrades activity / cosmetic), estimated cost band, deferability. Produce a prioritised list with reasoning. Flag any item that should be inspected by a competent professional before a decision is made.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Worked example
List: [pasted maintenance backlog]
What good output looks like
A prioritised maintenance plan with cost bands and safety flags.
Why this prompt works
Turns a long facilities list into a defensible plan for the finance committee.
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