Movement strengthening· Medium risk

Variance commentary

Explain the gap between budget and actuals.

When to use this prompt

Reach for this prompt when you need to explain the gap between budget and actuals. It's designed for Finance lead. Typically used within Finance work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Given the variance table below, produce commentary for each line >±5%: likely cause, whether it is timing or structural, action taken/proposed. Flag anything that needs board attention. Table: {TABLE}

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

TABLE: [paste]

Why this prompt works

Focuses attention on the variances that matter, not every line.

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Adapt with the guided builder