AI use transparency note for participants
Tell participants when AI helped shape something.
When to use this prompt
Reach for this prompt when you need to tell participants when AI helped shape something. It's designed for Comms lead. Typically used within Communications work.
How to use it
- 1
Gather your inputs
You'll need: Where AI was used, Audience.Nice to have: Consent context. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Draft a transparency note for {{association_name}} explaining AI use in {{context}}. Honest, warm, invites questions.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
What good output looks like
A short transparency statement.
Human review checklist
Tick each before you send or publish the output.
Why this prompt works
Transparency notes build trust when they specify, not just declare.
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