IT policy in plain English
When to use: when a technical policy (password, MFA, BYOD, data retention) needs to be understood and followed by non-technical staff. How to use: paste the policy and ask AI to rewrite it in plain terms with clear "what you must do" bullets.
When to use this prompt
Reach for this prompt when you need to when to use: when a technical policy (password, MFA, BYOD, data retention) needs to be understood and followed by non-technical staff. How to use: paste the policy and ask AI to rewrite it in plain terms with clear "what you must do" bullets. It's designed for IT Lead. Typically used within Data work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Rewrite this IT policy in plain English for all staff and volunteers: {POLICY}. Structure: what this policy is about (2 lines), what you must do (5–7 bullets), what you must never do (3–5 bullets), what to do if you're unsure (named contact), when this was reviewed. Reading age 12. Under 600 words.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Worked example
Policy: password and MFA policy
What good output looks like
A clean, plain-English policy staff can read in 3 minutes.
Why this prompt works
Turns a compliance document into something staff will actually follow.
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