IT policy in plain English
A technical policy rewritten into plain "what you must do" terms.
When to use
When a technical policy needs to be understood by non-technical staff.
Prompt template
Rewrite this IT policy in plain English for all staff and volunteers: {POLICY}. Structure: what this policy is about (2 lines), what you must do (5–7 bullets), what you must never do (3–5 bullets), what to do if you're unsure (named contact), when this was reviewed. Reading age 12. Under 600 words.Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
When to use this prompt
Reach for this prompt when you need to a technical policy rewritten into plain "what you must do" terms. It's designed for IT lead. Typically used within Data work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Turns a compliance document into something staff will actually follow.
Worked example
Policy: password and MFA policy
What good output looks like
A clean, plain-English policy staff can read in 3 minutes.
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