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Movement strengthening· Low risk
Email signature standard
Set a consistent, accessible email signature.
When to use this prompt
Reach for this prompt when you need to set a consistent, accessible email signature. It's designed for Comms lead. Typically used within Communications work.
How to use it
- 1
Gather your inputs
You'll need: Roles, Legal requirements.Nice to have: Pronouns policy. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Design an email signature standard for {{association_name}}. Include name, role, pronouns optional, safeguarding line, accessibility.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
What good output looks like
A signature template.
Human review checklist
Tick each before you send or publish the output.
Why this prompt works
Signatures set tone; make them accessible by default.
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