Close the feedback loop with participants
Tell participants what you heard and what changed as a result.
Fill in the details
3 placeholdersType your details in and we'll drop them into the template. Empty slots stay as tokens so nothing goes missing.
Prompt template
Draft a short, honest message to participants explaining: what we heard, what we changed, what we did not change and why, and how they can keep contributing. Use warm, plain language. Do not overstate impact. What we heard: {{heard}} What changed: {{changed}} Not changed and why: {{not_changed}}
Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
Human review checklist
Tick each before you send or publish the output.
When to use this prompt
Reach for this prompt when you need to tell participants what you heard and what changed as a result. It's designed for Youth worker, Comms lead. Typically used within Youth voice work.
How to use it
- 1
Gather your inputs
You'll need: What participants said, What actually changed, What did not change and why.Nice to have: Audience, Channel. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Explicit "what did not change and why" section is what turns feedback from consultation into trust.
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