Movement strengthening· Medium risk

Meeting minutes cleanup

Turn rough minutes into a clean record.

When to use this prompt

Reach for this prompt when you need to turn rough minutes into a clean record. It's designed for Governance lead. Typically used within Governance work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Rewrite the notes below into formal minutes. Sections: present, apologies, matters arising, agenda items with decisions and actions, AOB, next meeting. Do not invent content. Convert first-person to third-person. Notes: {NOTES}

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

NOTES: [paste]

Why this prompt works

Faithful record, formatted for the record book.

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Adapt with the guided builder