Workload check-in template
A calm template that opens workload as a shared problem.
When to use
When someone shows signs of overload, or before a busy season. Focus on what you've noticed, not the person.
Prompt template
Draft a workload check-in for a team member. What I've noticed (no personal detail): {SIGNS}. I want to open the conversation, not accuse. Structure: what I've noticed in behavioural terms, my hypothesis stated as a question, invitation to share their view, options for reshaping workload (drop / delay / delegate / do differently), what happens next. Warm, respectful, plain. No jargon.Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
When to use this prompt
Reach for this prompt when you need to a calm template that opens workload as a shared problem. It's designed for Line manager. Typically used within People work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Separates observation from interpretation and gives the team member real options.
Worked example
Signs: staying late 3 nights this week, cancelled 1:1 twice
What good output looks like
A calm conversation template that opens workload as a shared problem, not a performance issue.
Was this useful?
Sign in to leave feedback and shape which prompts stay in the library.