Line manager 1:1 agenda template
When to use: every fortnight with each direct report. How to use: give AI the role and any live threads — get a repeatable agenda that isn't just a task update.
When to use this prompt
Reach for this prompt when you need to when to use: every fortnight with each direct report. How to use: give AI the role and any live threads — get a repeatable agenda that isn't just a task update. It's designed for Line Manager. Typically used within People work.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Design a repeatable fortnightly 1:1 agenda for a line manager and a {ROLE}. 4 sections: (1) how are you actually — 10 min, (2) what's progressing / stuck — 15 min, (3) what's coming — 10 min, (4) 1 thing you need from me — 5 min. Include 3 prompts under each section to unstick a conversation that's gone flat. Warm, plain.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Worked example
Role: Programme Coordinator
What good output looks like
A one-page, reusable 1:1 agenda with unsticking prompts.
Why this prompt works
Keeps 1:1s useful when both sides are tired.
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