Community Wellbeing· Medium risk

Summarise an impact report

Turn a long impact report into a plain-language summary for supporters.

When to use this prompt

Reach for this prompt when you need to turn a long impact report into a plain-language summary for supporters. It's designed for Communications lead, Fundraiser. Typically used within Communications work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
You'll need: Impact report text, Audience.
Nice to have: Preferred tone, Length limit.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Summarise the report below in plain language for the stated audience. Keep numbers exact. Do not add examples or quotations that are not in the source. Structure: what we set out to do, what happened, what we learned, what is next.\n\nReport: {{report}}\nAudience: {{audience}}

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Human review checklist

Tick each before you send or publish the output.

Are numbers copied exactly?
Have you avoided adding invented examples?
Would a participant recognise the work described?

Why this prompt works

Restricting the AI to source-only content prevents invented case studies.

Related prompts

Close the feedback loop with participants
Tell participants what you heard and what changed as a result.

Was this useful?

Adapt with the guided builder