Summarise a long document for a specific audience
Get an audience-aware summary of a report, minutes or policy.
When to use this prompt
Reach for this prompt when you need to get an audience-aware summary of a report, minutes or policy. It's designed for Everyone. Typically used within Analysis work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
You'll need: The document text, Who the summary is for, What they need to do with it.Nice to have: Preferred length, Reading level. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Summarise the document below for the stated audience and purpose. Keep numbers, names and dates exact. Do not add examples or opinions that are not in the source. If something is ambiguous, flag it rather than guessing. Structure: key points, what the audience should do, open questions.\n\nDocument: {{document}}\nAudience: {{audience}}\nPurpose: {{purpose}}Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Human review checklist
Tick each before you send or publish the output.
Why this prompt works
Naming audience and purpose in the prompt anchors the summary to a decision, not generic prose.
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