Just World· Medium risk

Data minimisation review

Cut the data you don't need.

When to use this prompt

Reach for this prompt when you need to cut the data you don't need. It's designed for Ops lead. Typically used within Operations work.

Draft with AI, then have a colleague verify facts and tone before use.

1
Gather your inputs
You'll need: Forms and systems.
Nice to have: Regulator guidance.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Review data collected at {{association_name}}. Systems: {{systems}}. Cut fields not used, tighten retention, publish what remains and why.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

A minimisation plan.

Tick each before you send or publish the output.

Data you don't hold can't leak.

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