Movement strengthening· Medium risk

Policy plain-English rewrite

Rewrite a policy so people actually read it.

When to use this prompt

Reach for this prompt when you need to rewrite a policy so people actually read it. It's designed for Governance lead, HR lead. Typically used within Governance work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Rewrite the policy below in plain English at reading age 12. Keep the meaning identical; do not weaken safeguards. Return: the new version, a change log noting anything you softened or added, and a note on any clauses that must stay in legal language. Policy: {POLICY}

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

POLICY: [paste]

Why this prompt works

Compliance you can actually follow.

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Adapt with the guided builder