Reserves policy draft
When to use: when your reserves policy is over 3 years old or auditors have flagged it as thin. How to use: give AI your current risk profile and cost base — ask for a policy that names a target range and the reasoning.
When to use this prompt
Reach for this prompt when you need to when to use: when your reserves policy is over 3 years old or auditors have flagged it as thin. How to use: give AI your current risk profile and cost base — ask for a policy that names a target range and the reasoning. It's designed for Finance Lead, Chair of Trustees. Typically used within Finance work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Draft a reserves policy for a YMCA association with annual expenditure of £{ANNUAL_SPEND}. Structure: (1) purpose of reserves, (2) target range in months of unrestricted spend with reasoning, (3) what triggers a review, (4) how surplus above target will be used, (5) how any dip below will be recovered. Ground the target range in these association-specific factors: {RISK_FACTORS}. Under 600 words. UK charity governance language.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Worked example
Annual spend: £2.4m\nRisk factors: 40% income from single funder ending 2027
What good output looks like
A complete reserves policy draft ready for finance committee review.
Why this prompt works
Produces a defensible, association-specific policy rather than a boilerplate download.
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