Reserves policy — first draft
A complete reserves policy draft with a target range and reasoning.
When to use
When your reserves policy is 3+ years old or flagged as thin.
Prompt template
Draft a reserves policy for a YMCA association with annual expenditure of £{ANNUAL_SPEND}. Structure: (1) purpose of reserves, (2) target range in months of unrestricted spend with reasoning, (3) what triggers a review, (4) how surplus above target will be used, (5) how any dip below will be recovered. Ground the target range in these association-specific factors: {RISK_FACTORS}. Under 600 words. UK charity governance language.Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
When to use this prompt
Reach for this prompt when you need to a complete reserves policy draft with a target range and reasoning. It's designed for Finance lead, Chair of trustees. Typically used within Finance work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Produces a defensible, association-specific policy rather than a boilerplate download.
Worked example
Annual spend: £2.4m\nRisk factors: 40% income from single funder ending 2027
What good output looks like
A complete reserves policy draft ready for finance committee review.
Was this useful?
Sign in to leave feedback and shape which prompts stay in the library.