Event risk assessment starter
When to use: 3–4 weeks before any event with >30 attendees or under-18s. How to use: give AI the event details and site — get a first-draft risk assessment you complete with your safety lead.
When to use this prompt
Reach for this prompt when you need to when to use: 3–4 weeks before any event with >30 attendees or under-18s. How to use: give AI the event details and site — get a first-draft risk assessment you complete with your safety lead. It's designed for Facilities Manager, Event Lead. Typically used within Safety work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
Draft a first-pass event risk assessment. Event: {EVENT}. Location: {LOCATION}. Numbers: {NUMBERS}. Age range: {AGES}. Cover: fire, first aid, safeguarding, weather, capacity, crowd flow, food, accessibility, lone working, transport. For each: hazard, who's at risk, likelihood, impact, controls, owner. Flag anything that requires specialist advice.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Worked example
Event: community open day, 400 people, mixed ages
What good output looks like
A structured first-pass RA ready for the safety lead to review and sign off.
Why this prompt works
Gets the risk assessment off zero without pretending to replace a competent safety lead.
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