Event risk assessment starter
A first-draft event risk assessment for your safety lead to finish.
When to use
Three to four weeks before any event with 30+ attendees or under-18s. Complete and sign it off with your safety lead.
Prompt template
Draft a first-pass event risk assessment. Event: {EVENT}. Location: {LOCATION}. Numbers: {NUMBERS}. Age range: {AGES}. Cover: fire, first aid, safeguarding, weather, capacity, crowd flow, food, accessibility, lone working, transport. For each: hazard, who's at risk, likelihood, impact, controls, owner. Flag anything that requires specialist advice.Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
When to use this prompt
Reach for this prompt when you need to a first-draft event risk assessment for your safety lead to finish. It's designed for Facilities manager, Event lead. Typically used within Safety work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Gets the risk assessment off zero without pretending to replace a competent safety lead.
Worked example
Event: community open day, 400 people, mixed ages
What good output looks like
A structured first-pass RA ready for the safety lead to review and sign off.
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