Summarise a board paper in plain English
Turn a long committee paper into a clear one-page summary for trustees and staff.
When to use this prompt
Reach for this prompt when you need to turn a long committee paper into a clear one-page summary for trustees and staff. It's designed for ceo, trustee, operations. Typically used within Governance work.
How to use it
- 1
Gather your inputs
You'll need: The full board paper text, association_name, communication_tone. - 2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context. - 4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.
Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.
Prompt template
You are helping the {{association_name}} board. Summarise the attached paper in plain English for busy trustees.
Produce:
1. A 4-sentence summary of the issue
2. The 3 key decisions being asked
3. The main risks and mitigations
4. Questions a trustee should ask
5. What "good" looks like in 6 months
Tone: {{communication_tone}}. Audience: volunteer trustees, mixed backgrounds.Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.
Human review checklist
Tick each before you send or publish the output.
Why this prompt works
Constrains length, foregrounds the decisions, and gives trustees a scaffold of questions.
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