Movement strengthening· Medium risk

Mail-merge template

Personalised mass email done properly.

When to use this prompt

Reach for this prompt when you need to personalised mass email done properly. It's designed for Comms lead, Admin. Typically used within Communications work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Draft a mail-merge email template with placeholders {FIRST_NAME}, {LOCAL_SERVICE}, {LAST_VISIT}. Fallback text if a placeholder is empty. Warm tone. Add a note on which fields must be sanity-checked before send.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Why this prompt works

Personal without being creepy.

Was this useful?

Adapt with the guided builder