Movement strengtheningComms leadAdmin

Mail-merge template

Personalised mass email done properly.

Prompt template

0 placeholders

Draft a mail-merge email template with placeholders {FIRST_NAME}, {LOCAL_SERVICE}, {LAST_VISIT}. Fallback text if a placeholder is empty. Warm tone. Add a note on which fields must be sanity-checked before send.

Replace each highlighted placeholder with real context. Keep names and safeguarding details out.

When to use this prompt

Reach for this prompt when you need to personalised mass email done properly. It's designed for Comms lead, Admin. Typically used within Communications work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone.
4
Work through the checklist
Tick every item before you send, publish or act on the output.

Why this prompt works

Personal without being creepy.

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