Movement strengthening· Medium risk

Association AI usage policy

Set out how staff may use AI tools.

When to use this prompt

Reach for this prompt when you need to set out how staff may use AI tools. It's designed for CEO, Ops lead. Typically used within Operations work.

Draft with AI, then have a colleague verify facts and tone before use.

1
Gather your inputs
You'll need: Tools considered, Data types.
Nice to have: Regulator guidance.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Draft an AI usage policy for {{association_name}}. Tools: {{tools}}. Cover data types, human review, disclosure, safeguarding.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

A policy staff can actually follow.

Tick each before you send or publish the output.

AI policies work when they enable practice, not just prohibit it.

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