Community Wellbeing· Medium risk

Participant welcome pack

Welcome new participants to a programme.

When to use this prompt

Reach for this prompt when you need to welcome new participants to a programme. It's designed for Programme lead. Typically used within Programmes work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Draft a welcome pack for young people joining {PROGRAMME}. Include: what to expect, what we ask of you, staff you'll meet, how to say if something isn't right, and one page for parents/carers. Reading age 12. Use plural pronouns as default.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

PROGRAMME: [programme]

Why this prompt works

Sets tone and safeguarding culture from day one.

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Adapt with the guided builder