Movement strengthening· Low risk

Action tracker prompt

Extract and format actions from a meeting.

When to use this prompt

Reach for this prompt when you need to extract and format actions from a meeting. It's designed for Governance lead, Manager. Typically used within Governance work.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

From the minutes below, extract every action. Columns: action, owner, due date, status (default: open). Flag any action without an owner or a date. Minutes: {MINUTES}

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

MINUTES: [paste]

Why this prompt works

Nothing falls through the cracks between meetings.

Was this useful?

Adapt with the guided builder