Conflict of interest guidance for board
A two-page conflict-of-interest guide with worked examples.
When to use
At the start of the trustee year, or when a specific conflict arises. Use fictional scenarios — never paste identifiable trustee details.
Prompt template
Produce a plain-English guide to managing conflicts of interest for our trustees. Structure: what counts as a COI (with 4 fictional examples), the register (what we record and when), what happens in a meeting when a COI arises (declaration, participation, voting), how we handle sustained COIs, our annual refresh. Include the fictional scenarios only — do not invent real cases.Replace each highlighted placeholder with real context. Keep names and safeguarding details out.
When to use this prompt
Reach for this prompt when you need to a two-page conflict-of-interest guide with worked examples. It's designed for Chair of trustees, Company secretary. Typically used within Governance work.
Draft with AI, then have a colleague verify facts and tone before use.
How to use it
- 1
Gather your inputs
Have your local context, audience and goal to hand. - 2
Fill in the highlighted placeholders
Copy the template above and replace every highlighted placeholder with real, local context. - 3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone. - 4
Work through the checklist
Tick every item before you send, publish or act on the output.
Why this prompt works
Turns a compliance topic into something trustees actually understand and use.
What good output looks like
A 2-page COI guide with fictional worked examples.
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