Meaningful Work· Medium risk

Exit interview guide

Run a fair, useful exit conversation.

When to use this prompt

Reach for this prompt when you need to run a fair, useful exit conversation. It's designed for HR lead. Typically used within Retention work.

Draft with AI, then have a colleague verify facts and tone before use.

How to use it

1
Gather your inputs
Have your local context, audience and goal to hand.
2
Fill in the template
Copy the template below and replace every bracketed placeholder with real, local context. Keep names and safeguarding details out.
3
Run it in your AI tool
Paste into your preferred AI assistant. Ask a follow-up if the output misses your association's tone or context.
4
Review with the checklist
Work through the human-review checklist below before you send, publish or act on the output.

Prefer a guided flow? Adapt with the guided builder — it fills placeholders from your association profile.

Prompt template

Create an exit interview guide for a leaver from {ROLE}. Include 10 questions across: reasons for leaving, experience of line management, culture, workload, safeguarding culture, DEI, and what would make them return. Add a note on confidentiality and what will be shared.

Replace bracketed placeholders with real context. Never paste identifying details about children, health or safeguarding cases.

Worked example

ROLE: Duty Manager

Why this prompt works

Balances honest signal with dignity for the leaver.

Was this useful?

Adapt with the guided builder