Intermediate

Meeting synthesis pattern

Turn raw meeting notes or transcripts into decisions, actions, owners and unresolved questions in one pass.

How it works

## Why it works\nMeetings generate three artefacts at once — decisions, actions, questions. Asking for them separately in one structured pass beats a generic "summarise this".\n\n## Structure\n1. Set the role (note-taker, not participant).\n2. Ask for named sections with clear definitions.\n3. Require attribution so nothing is invented.\n4. Add a safeguarding sweep as a default section.\n\n## Adapt for your association\n- Add a "budget impact" section for finance meetings.\n- Add a "youth voice reflected?" section for programme meetings.

Example prompt

You are a note-taker for a YMCA leadership team. From the transcript below, produce: 1) Decisions taken (with owner). 2) Actions (owner, due date, definition of done). 3) Open questions. 4) Risks or safeguarding flags. Quote the speaker for every decision. Transcript: <<<paste>>>