Starter pack
For a Programme lead at the YMCA.
Logic models, participant consent, outcome measurement, and the honest conversation when a programme isn't landing.
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Essential prompts for a Programme lead
Programme logic model
When to use: at the design stage of a new programme, or when re-focusing an existing one. How to use: give AI the problem, the participants and the resources — get inputs → activities → outputs → outcomes → impact.
Participant consent form (plain English)
When to use: when adults or over-13 young people are joining a programme where data or stories will be collected. How to use: describe the programme, what data you'll collect and why — get a consent form written in plain English.
Outcome measures shortlist
When to use: at the start of a programme cycle, before you commit to reporting. How to use: give AI your desired outcomes and capacity constraints — get 3–5 measures you can actually collect.
Programme pause / close decision brief
When to use: when a programme's numbers are consistently below plan and the honest conversation is due. How to use: give AI the data (never named participants) and ask for a decision brief.
Pair these with…
Techniques + a projectTechnique
Decomposition (plan then execute)
Ask for a plan first, review it, then ask the model to execute step-by-step.
Read techniqueTechnique
Rubric-driven output
Give the model a scoring rubric and ask it to score its own or a colleague's draft on each criterion.
Read techniqueTechnique
Pre-mortem for a plan
Before you launch anything, imagine it has failed spectacularly and work backwards to what went wrong.
Read techniqueProject
Programme evaluation report
Turn a term or year of a programme into a short, honest evaluation report with what worked, what did not, and what next.
Open projectMore prompts for this role
53 promptsStory interview guide for a participant
When to use: before interviewing a participant, volunteer or staff member for a story. How to use: give AI what you're hoping to learn and any sensitivities — get open, non-leading questions.
Community open day plan
Plan an open day that reaches new people.
Draft a community event communications plan
Create a short comms plan for a local YMCA event.
Holiday hunger programme
Design a school-holiday food and activity offer.
Prepare a funding application outline
Draft a first-pass outline of a funding application from a programme concept.
Design a loneliness programme
Create a programme reducing social isolation.
Food insecurity response
Design a dignified food support offer.
Men's mental health programme
Design a men's wellbeing offer that people actually attend.
Physical activity for underserved groups
Design an inclusive activity offer.
Create a board briefing note
Turn operational detail into a clear briefing for governance decision-makers.
Access audit for a programme
Review a programme for who is missing.
Inclusive language check
Review copy for language that includes.
Newcomer welcome plan
Welcome new arrivals to a community.
Youth rights plain-English explainer
Explain a right or protection to young people directly.
Brief for an external evaluator
Commission an external evaluation well.
Capture a story of change ethically
Interview a participant with dignity.
Case study from notes
Turn session notes into a shareable case study.
Define outcome indicators
Choose measurable indicators for a programme outcome.
Design a participant feedback loop
Set up a feedback system where participants know their input actually moved something.
Design a theory of change workshop
Plan a half-day theory of change session for a new or refreshed programme.
Ethical data collection consent
Consent forms that people actually understand.
Focus group discussion guide
Design a semi-structured focus group.
Monitoring, evaluation and learning plan
Draft a MEL plan for a new programme.
Outcome statement drafts
Turn activity ideas into outcome statements.
Participant-facing evaluation summary
Share findings with participants.
Quarterly learning review
Reflect on what the team learned this quarter.
Employability workshop
A short employability session for young people.
Map local partners for a new programme
Identify potential local partners for a new or expanding programme, and how to approach them.
Accessibility audit prompt
Walk a building or service against basics.
KPI dashboard for the CEO
Design a simple KPI dashboard.
Simple cost-of-service breakdown
When to use: to answer "what does one hour of this service actually cost?" for a funder, a trustee, or a service redesign. How to use: give AI staff time, facility use and materials — ask for a per-participant and per-hour breakdown, with assumptions stated.
Waiting list fairness policy
Manage a waiting list fairly.
Personal volunteer thank you
A specific, non-generic thank-you message.
Create a programme theory of change
Draft a theory of change linking activities to outcomes and impact.
Family programme design
Design a programme welcoming whole families.
Neurodiversity-friendly session
Adapt a session to be neurodiversity-affirming.
Participant charter
What people can expect from the YMCA.
Participant welcome pack
Welcome new participants to a programme.
Partnership meeting agenda
Agenda for a working meeting with a partner.
Prepare a pilot programme plan
Design a small, well-scoped pilot before full launch.
Programme feedback survey
Short survey that participants actually finish.
Review programme accessibility
Check whether a programme is genuinely accessible to intended participants.
Service blueprint of a programme
Map front stage and back stage.
Service user personas
Draft empathetic, evidence-based personas.
Succession for community-led groups
Plan continuity for a volunteer-led group.
Turn a community need into a programme concept
Move from a general community need to a testable programme idea.
Weekly programme schedule
Design a balanced weekly programme.
Create a strategy on a page
Turn scattered priorities into a single-page strategy your board and staff can act on.
Develop annual organisational priorities
Convert a multi-year strategy into a small number of priorities for the coming year.
Participant council setup
Set up an ongoing participant voice body.
Plan a youth voice consultation
Design a 90-minute session for young people to shape a decision that affects them.
Analyse youth feedback without losing minority views
Summarise feedback while preserving perspectives that might otherwise be lost.
Design a youth listening session
Plan a session that surfaces young people's views without leading them.
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