Starter pack
For a Governance / trustees at the YMCA.
Board packs, trustee recruitment, conflicts of interest — the plumbing that makes a movement trustworthy.
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Essential prompts for a Governance / trustees
Trustee recruitment pack outline
When to use: when you have 1–3 board vacancies to fill. How to use: give AI the gaps you've identified (skills, lived experience, community links) — get a warm, honest recruitment pack outline.
Conflict of interest guidance for board
When to use: at the start of the trustee year, or when a specific COI has come up. How to use: give AI a fictional COI scenario and ask for a decision framework — never paste identifiable trustee details.
Annual board effectiveness review
When to use: once a year, ideally led by an independent facilitator. How to use: give AI your board structure and last year's themes — get a review framework that surfaces real feedback.
Create a board briefing note
Turn operational detail into a clear briefing for governance decision-makers.
Develop a board decision matrix
Help a board weigh a decision against explicit criteria.
CEO report to the board
Draft a focused, honest CEO update.
Pair these with…
Techniques + a projectTechnique
Board paper drafter
Draft a board paper that is honest, decision-shaped and short — not a wall of reassurance.
Read techniqueTechnique
Strategic decision framing
Turn a fuzzy strategic question into a structured decision brief with options, trade-offs, reversibility, and recommended next step.
Read techniqueTechnique
Policy diff & impact
Compare two versions of a policy and surface what changed, why it matters, and who needs to be told.
Read techniqueProject
Quarterly board report pack
Turn a quarter of programme, finance and safeguarding data into a board-ready pack with an honest narrative and clear asks.
Open projectMore prompts for this role
35 promptsAGM announcement
Warm, clear invitation to the AGM.
Action tracker prompt
Extract and format actions from a meeting.
Audit governance policies for gaps
Identify missing or outdated policies.
Board away day design
Plan a productive board away day.
Board diversity recruitment plan
Plan trustee recruitment beyond the usual networks.
Board paper summary
Cover-page summary for any board paper.
Committee terms of reference
Draft ToR for a governance sub-committee.
Complaints handling policy
Handle complaints with care and rigour.
Crisis communications holding statement
Draft a short, human, non-defensive holding statement for a live incident.
Draft an AGM agenda
Structure an inclusive and legally sound annual general meeting agenda.
Meeting minutes cleanup
Turn rough minutes into a clean record.
Open data / transparency policy
Decide what to publish openly.
Policy plain-English rewrite
Rewrite a policy so people actually read it.
Refresh the association risk register
Update strategic and operational risks with clear owners.
Reserves policy review
Review and update the reserves policy.
Risk register review prompt
Facilitate a quarterly risk review.
Run a board skills audit
Map trustee skills against strategic needs.
Safeguarding culture audit
Audit culture, not just policy.
Set up a conflict of interest register
Design and populate a live register.
Summarise a board paper in plain English
Turn a long committee paper into a clear one-page summary for trustees and staff.
Trustee induction pack
A first-90-days pack for a new trustee.
Trustee recruitment advert
Advert that attracts trustees you actually want.
Trustee recruitment pack
Draft a trustee recruitment pack that welcomes the right people and is honest about the role.
Whistleblowing process
Make raising concerns actually safe.
Review a policy for clarity and completeness
Get a plain-language critique of an existing policy document.
Crisis decision log template
Log decisions and rationale in a live incident.
Data protection basics for the team
Design a short DP training for staff and volunteers.
Reserves policy in plain English
Explain why the reserves policy is what it is.
Legacy/bequest handling policy
Set out how the association handles legacies.
Align our strategy with Vision 2030
Test whether your local strategy speaks to the four global Pillars of Impact.
Association-level theory of change
Draft a theory of change for the whole YMCA.
Create a strategy on a page
Turn scattered priorities into a single-page strategy your board and staff can act on.
Executive succession plan
Plan for leadership continuity in the association.
Mission drift check
Test whether a growing programme still fits.
Prepare for a merger conversation
Get ready for exploratory talks with a partner YMCA.
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