Starter pack
For a CEO at the YMCA.
Board papers, strategy, hard conversations and the words that carry weight. High-stakes prompting, backed by named safeguards.
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Essential prompts for a CEO
CEO report to the board
Draft a focused, honest CEO update.
Align our strategy with Vision 2030
Test whether your local strategy speaks to the four global Pillars of Impact.
Create a strategy on a page
Turn scattered priorities into a single-page strategy your board and staff can act on.
13-week cashflow scenario
When to use: when a large grant is delayed, a new cost has appeared, or you're heading into a lean season. How to use: give AI your opening cash position, expected receipts, and unavoidable payments — ask for base, downside and upside scenarios.
Create a board briefing note
Turn operational detail into a clear briefing for governance decision-makers.
Association-level theory of change
Draft a theory of change for the whole YMCA.
Pair these with…
Techniques + a projectTechnique
Strategic decision framing
Turn a fuzzy strategic question into a structured decision brief with options, trade-offs, reversibility, and recommended next step.
Read techniqueTechnique
Board paper drafter
Draft a board paper that is honest, decision-shaped and short — not a wall of reassurance.
Read techniqueTechnique
Pre-mortem for a plan
Before you launch anything, imagine it has failed spectacularly and work backwards to what went wrong.
Read techniqueProject
Quarterly board report pack
Turn a quarter of programme, finance and safeguarding data into a board-ready pack with an honest narrative and clear asks.
Open projectMore prompts for this role
82 promptsAnnual report plan
Plan an annual report that people actually read.
Crisis holding statement
A 24-hour holding statement for a serious incident.
Crisis key-messages grid
When to use: when something has gone wrong and you have hours, not days. How to use: give AI the facts (never speculation) and your primary audiences — get a message grid that stays honest under pressure.
Incident public statement
Draft a public statement for an incident.
LinkedIn post caption
A professional, human LinkedIn post.
Mission Week plan
Plan a movement Mission Week for staff and members.
Prepare a funding application outline
Draft a first-pass outline of a funding application from a programme concept.
Recruitment inclusion review
When to use: annually, or when a hiring round hasn't attracted a diverse pool. How to use: give AI your recent hiring numbers (anonymised) and ask for likely friction points.
Annual report section draft
Draft one section of the annual report.
Audit governance policies for gaps
Identify missing or outdated policies.
Board away day design
Plan a productive board away day.
Board diversity recruitment plan
Plan trustee recruitment beyond the usual networks.
Board paper summary
Cover-page summary for any board paper.
Complaints handling policy
Handle complaints with care and rigour.
Crisis communications holding statement
Draft a short, human, non-defensive holding statement for a live incident.
Draft an AGM agenda
Structure an inclusive and legally sound annual general meeting agenda.
Open data / transparency policy
Decide what to publish openly.
Refresh the association risk register
Update strategic and operational risks with clear owners.
Risk register review prompt
Facilitate a quarterly risk review.
Stakeholder map draft
Map who matters and how to engage them.
Summarise a board paper in plain English
Turn a long committee paper into a clear one-page summary for trustees and staff.
Trustee recruitment pack
Draft a trustee recruitment pack that welcomes the right people and is honest about the role.
Trustee recruitment pack outline
When to use: when you have 1–3 board vacancies to fill. How to use: give AI the gaps you've identified (skills, lived experience, community links) — get a warm, honest recruitment pack outline.
Whistleblowing process
Make raising concerns actually safe.
Develop a board decision matrix
Help a board weigh a decision against explicit criteria.
Review a policy for clarity and completeness
Get a plain-language critique of an existing policy document.
Advocacy briefing note for a local decision maker
Draft a two-page briefing note to influence a specific local decision.
Brief for an MP or local politician meeting
Prepare a 15-minute conversation with a decision maker.
Draft a public consultation response
Contribute the YMCA voice to a government consultation.
Draft an EDI action plan
Create a locally-grounded equity, diversity and inclusion plan.
Hate incident response plan
Prepare for responding to a hate incident affecting members.
Language access plan
Plan how the association meets language needs.
Welsh-language services plan
Plan bilingual services for a Welsh community.
Brief for an external evaluator
Commission an external evaluation well.
Design a theory of change workshop
Plan a half-day theory of change session for a new or refreshed programme.
Impact report narrative section
Draft the narrative for an annual impact report — humane, honest, and specific.
Quarterly learning review
Reflect on what the team learned this quarter.
Theory of Change one-pager
One-page ToC in plain English.
Programme pause / close decision brief
When to use: when a programme's numbers are consistently below plan and the honest conversation is due. How to use: give AI the data (never named participants) and ask for a decision brief.
Apprenticeship scheme within the YMCA
Design an internal apprenticeship offer.
Rewrite a role description to feel meaningful
Rewrite a job or volunteer role description so it lands with the right people.
Cross-association collaboration proposal
Propose a collaboration between YMCAs.
Map local partners for a new programme
Identify potential local partners for a new or expanding programme, and how to approach them.
Association AI usage policy
Set out how staff may use AI tools.
Budget narrative draft
Turn a spreadsheet into a readable budget story.
Case-for-support paragraph
A punchy paragraph for a bid or pitch.
Compliance calendar for the year
Map regulatory and reporting deadlines.
Crisis decision log template
Log decisions and rationale in a live incident.
Cyber incident response plan
Plan for a cyber breach affecting the association.
Emergency communications tree
Set up a rapid contact tree for a crisis.
KPI dashboard for the CEO
Design a simple KPI dashboard.
Meeting agenda quality check
When to use: before you send a meeting invite for anything longer than 30 minutes. How to use: paste your draft agenda and ask AI to critique it — does it have decisions, owners, and time boxes?
Meetings hygiene reset
Fewer, better meetings.
Monthly management accounts commentary
When to use: at month-end, once the numbers are in but before the finance meeting. How to use: paste the variance columns anonymised of any personal information, and ask AI to write plain-English commentary that a non-finance trustee can follow.
Partnership MoU
Draft a memorandum of understanding with a partner.
Quarterly operations review
Structure a leadership team quarterly review.
Reserves policy in plain English
Explain why the reserves policy is what it is.
Three-scenario finance model
Model best/base/worst for the year.
Weekly prompt review huddle
A 30-minute team huddle to review AI use.
Case for paying the real living wage
Draft a trustee case for wage uplift.
Design a staff wellbeing survey
Create a short, honest staff feedback survey.
Half-day team workshop plan
When to use: when the team needs a real conversation — culture, priorities, a hard year ahead. How to use: give AI the purpose, size, and time — get a workshop plan that's more than a slide deck.
Meaningful exit interview
Design an exit conversation that learns, not defends.
Staff code of conduct
A code that helps decisions, not just judges them.
Staff or volunteer recognition message
Write a specific, genuine thank-you.
Volunteer appreciation programme plan
When to use: at the start of the year — not just at volunteer week. How to use: give AI your volunteer numbers and current appreciation activity — get a year-round plan.
Safeguarding when subcontracting
Assure safeguarding through a delivery partner.
Compelling case for support
Draft a case for support document.
First draft of a funding bid narrative
Draft a compelling narrative for a grant application, grounded in your community and priorities.
Legacy/bequest handling policy
Set out how the association handles legacies.
Major donor first-approach plan
Plan the first meeting with a potential major donor.
Case for support draft
When to use: before writing any major bid or campaign, once a year. How to use: give AI the problem, your evidence, the ask and the difference funding makes — get a working case for support you edit and reuse.
Develop annual organisational priorities
Convert a multi-year strategy into a small number of priorities for the coming year.
Executive succession plan
Plan for leadership continuity in the association.
Facilitate a SWOT workshop
Run a strengths / weaknesses / opportunities / threats session.
Frontline listening tour
Design a CEO listening tour of frontline staff.
Mission alignment check for an opportunity
Test a new opportunity against mission.
Mission drift check
Test whether a growing programme still fits.
Prepare for a merger conversation
Get ready for exploratory talks with a partner YMCA.
Carbon footprint baseline
Establish an association's carbon baseline.
Sustainability audit for a YMCA site
Question set to run a light-touch sustainability audit on a YMCA building or programme.
Youth panel terms of reference
Set up a youth panel that influences decisions.
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